Integración AV S.A.S. seeks to guarantee the protection of Personal Data or of any other type of information that is used or held in its Databases and files, safeguarding the constitutional right of all persons to know, update and rectify the information that may have been collected about them in databases or files. All of this in furtherance of the provisions of Article 15 of the Political Constitution, Law 1266 of 2008, Law 1581 of 2012 and other implementing decrees. This Personal Data Protection Policy shall apply to all databases and/or Files that contain Personal Data processed by Integración AV S.A.S., as the party Responsible for and in Charge of the processing of Personal Data.
IDENTIFICATION OF THE PARTY RESPONSIBLE FOR THE PROCESSING OF PERSONAL DATA Integración AV S.A.S., with address at Carrera 11b bis # 118 – 70 in Bogotá D.C. Email info@integracionav.com.
DEFINITIONS
Authorization: The Data Subject’s prior, express and informed consent to carry out the Processing of Personal Data
Privacy Notice: Verbal or written communication generated by the Responsible Party, addressed to the Data Subject for the Processing of their Personal Data, by means of which they are informed about the existence of the Information Processing Policies that will be applicable to them, the way to access them and the purposes of the Processing intended for the personal data.
Database: An organized set of Personal Data that is subject to Processing.
Personal Datum: Any information linked to or that can be associated with one or more specified or identifiable natural persons.
Data Processor: A natural or legal person, public or private, that by itself or in association with others carries out the Processing of Personal Data on behalf of the Responsible Party.
In cases where the Responsible Party does not act as the processor of the Database, the party in charge shall be expressly identified.
Responsible Party: A natural or legal person, public or private, that by itself or in association with others decides on the Database and/or the Processing of the Data.
Data Subject: A natural person whose Personal Data are subject to Processing.
Processing: Any operation or set of operations performed on Personal Data, such as collection, storage, use, circulation or deletion.
Transfer: A data transfer takes place when the Responsible Party and/or Processor of Personal Data sends the information to a recipient that is, in turn, a Responsible Party for the Processing.
Transmission: Processing of Personal Data that involves communicating them, when its purpose is the carrying out of Processing by the Processor and/or Responsible Party.
PROCESSING Integración AV S.A.S., acting as the party Responsible for the Processing of Personal Data and in the exercise of its functions, collects, stores, processes, updates, uses, circulates and deletes Personal Data pertaining to natural persons with whom it has or has had a commercial relationship, whether employees, clients, suppliers, service providers, etc.
PURPOSE The Personal Data are processed by Integración AV S.A.S. for the following purposes:
5.1. To comply with legal and contractual obligations regarding workers and their family members.
5.2. The negotiation of contracts or the provision of Services.
5.3 To comply with applicable laws
5.4 To respond to requests from public and government authorities
5.5. The contracting of automation, audio and video products and related services for the installation and maintenance thereof contracted by the Data Subject
RIGHTS OF THE DATA SUBJECT The Data Subject shall have the following rights:
6.1 To know, update and rectify their Personal Data with Integración AV S.A.S. in its capacity as Responsible Party for the Processing. This right may be exercised, among other cases, with respect to partial, inaccurate, incomplete, or fragmented data, data that is misleading, or data whose processing is expressly prohibited or has not been authorized.
6.2 To be informed by Integración AV S.A.S., upon request, of the use it has made of their personal data.
6.3. To revoke the authorization and/or request the deletion of Data when the processing does not respect constitutional and legal principles, rights and guarantees, except in cases where the Data Subject has a legal or contractual duty to remain in the Database of the Responsible Party or Processor.
6.4 To access, free of charge, their Personal Data that have been subject to Processing. The information requested by the Data Subject may be provided by any means, including electronic means, as required by the Data Subject. Integración AV S.A.S. shall make available to the Data Subject free and easily accessible mechanisms to submit a request for the deletion of data or the revocation of the authorization.
DUTIES OF Integración AV S.A.S. AS THE PARTY RESPONSIBLE FOR THE PROCESSING OF PERSONAL DATA The duties of Integración AV S.A.S., under this Personal Data Processing and Protection Policy, are:
7.1 To guarantee the Data Subject, at all times, the full and effective exercise of the right to habeas data.
7.2 To request the corresponding authorization granted by the Data Subject
7.3 To duly inform the Data Subject about the purpose of the collection and the rights afforded to them by virtue of the authorization granted.
7.4 To keep the information under the security conditions necessary to prevent its tampering, loss, unauthorized or fraudulent consultation, use or access.
7.5 To ensure that the information provided to the data processor is truthful, complete, accurate, up to date, verifiable and understandable.
7.6 To update the information, promptly notifying the Data Processor of all changes regarding the data previously provided to it, and to adopt the other measures necessary to keep the information provided to it up to date.
7.7 To rectify the information when it is incorrect and communicate the relevant matters to the Data Processor.
7.8 To provide the Data Processor, as applicable, only with data whose Processing is authorized.
7.9 To require the Data Processor, at all times, to respect the security and privacy conditions of the Data Subject’s information.
7.10 To handle the inquiries and complaints submitted.
7.11 To report, at the Data Subject’s request, on the use made of their data.
7.12 To comply with the instructions and requirements issued by the Superintendency of Industry and Commerce.
PRIVACY NOTICE
The Privacy Notice is the verbal or written communication generated by the Responsible Party, addressed to the Data Subject for the Processing of their Personal Data, through a physical, electronic or any other format now known or hereafter devised, by means of which they are informed about the existence of the Information Processing Policies that will be applicable to them, the way to access them and the purposes of the Processing intended for the personal data.
PROCEDURES
9.1. Data Subjects may request, through the email address info@integracionav.com, the Data Subject’s personal information held in any Database and/or File of Integración AV S.A.S. In any case, inquiries shall be addressed within a maximum term of 10 business days counted from the date of their receipt. When it is not possible to address the inquiry within that term, the interested party shall be informed before the expiration of the ten days, explaining the reasons for the delay and indicating the date on which the inquiry will be addressed, which in no case may exceed the five business days following the expiration of the first term.
9.2 Complaints: A Data Subject who considers that the information contained in a Database should be corrected, updated or deleted, or who becomes aware of the alleged breach of any of the duties set forth in the Law, may file a complaint with the Responsible Party. At any time and free of charge, the Data Subject or their representative may request, through the email address info@integracionav.com, the rectification, updating or deletion of their personal data, upon verification of their identity.
TRANSFER AND TRANSMISSION OF PERSONAL DATA
Integración AV S.A.S. may disclose to its internal departments and their employees the Personal Data it processes, for their use and Processing in accordance with this Personal Data Protection Policy. In such cases, the information shall be required to be processed in accordance with this Personal Data Protection Policy. Integración AV S.A.S. may not deliver the Personal Data to third parties not affiliated with the Company.
EFFECTIVE DATE This Personal Data Protection Policy has been in effect since August 1, 2013. Integración AV S.A.S. states that the Processing of Information is subject to the Personal Data Protection Policy of Integración AV S.A.S., which is attached hereto and may be consulted on the website www.integracionav.com.
Integración AV S.A.S. makes use of the mechanism established in Article 10 of Decree 1377 of 2013, by which it is expressly and unequivocally authorized to keep and handle all of your information, unless you state otherwise directly, expressly, unequivocally and in writing within thirty (30) business days following receipt of this message, to the email account available for that purpose, info@integracionav.com.
